Contractor Invoice
Invoice for contracted labor and materials, with a mechanic’s lien note.
Your job figures stay private on your machineOverview
Contractors often bill for both labor and materials on the same job. A clear contractor invoice separates those two so the client sees exactly what they are paying for, and so your own job costing stays accurate. InvoiceForge builds the document in your browser, listing each line with quantity and price, then adds a short note about mechanics’ liens where that applies. The result is a PDF ready to send, with labor and materials shown as distinct parts of the total rather than a single unexplained number.
What to include
- Your contractor details and the client’s name
- Labor lines with hours and hourly rate
- Material lines with quantities and unit prices
- Any permit or equipment charges as separate lines
- A note that unpaid work may be subject to a lien
- The project address and a reference to the agreement
Template only — not tax or legal advice. Confirm local invoicing and tax rules before sending.
Tips for this document
List labor and materials on separate lines so the client can see the split. If your contract allows retainage, show the held-back amount clearly. Include the project address and a reference to the signed agreement so the invoice ties back to the job, and attach the invoice to the corresponding purchase orders or delivery notes.
FAQ
How do I invoice for labor and materials?
Add one line per labor item with the hours worked and your rate, and one line per material with quantity and unit price. The subtotal adds them together, so the client sees labor and materials as distinct parts of the total and can verify each charge against the work done.
What is a mechanic’s lien note?
It is a statement that, if the invoice is not paid, you may claim a legal charge over the improved property. Rules vary by jurisdiction; the note here is a reminder, not legal advice — confirm local requirements before relying on it, and do not imply a lien exists where the law does not allow one.
Should I show retainage?
If your contract holds back a percentage until the work is approved, show the full amount, the retained portion and the payable amount. Clear retainage lines prevent disputes at final payment and make it obvious how much is still owed.
Can I bill progress on a long job?
Yes. Issue a dated invoice per milestone or month, referencing the same project, so the client receives a running record of work completed and paid. Number the progress invoices in sequence so the final account is easy to reconcile.